Description

The Program Coordinator is responsible for providing a first-class guest experience for visitors to the Center for Careers, Life, and Service, including students, alumni, faculty, staff, families, community partners, and employers. This role provides mission-critical support for all CLSconstituents by serving as a conduit of CLS and campus information, programs, and resources. This position oversees daily operations to ensure the CLS runs smoothly and effectively. This individual also assists with project coordination and administrative support for program implementation utilizing various technological systems and resources. This individual responds to the constituent’s inquiries and makes appropriate referrals within the CLS and other campus resources. The Program Coordinator prepares and distributes internal and external communications and content that showcase CLS programs, events, and resources using various methods including email, e-newsletters, and web media. This position also helps maintain the CLS’s web presence and various print resources.

RESPONSIBILITIES

• Managing the reception process, ensuring a professional welcoming first impression of CLS
• Oversee the daily advising appointment schedule
• Supervise Students
• Support students making appointments with CLS advisors, and referring stakeholders to appropriate resources
• Provide program and administrative support for CLS initiatives and programs
• Assist Career Community teams with logistics, materials, marketing promotions, catering, etc.
• Oversee, maintain, and troubleshoot any challenges with the Iris Photo Booth
• Serve on cross-functional teams to support CLS
• Ensure on-boarding completed for new hires
• Coordinate, review, and update processes and existing guides within CLS

Minimum Qualifications

• Associate’s degree or equivalent from a two-year college or technical school
• Three years or more professional experience in program coordination
• Strong interpersonal skills
• Ability to use multiple modes of communication effectively across all levels of constituencies
• Works effectively in a team environment
• Independently organizes and manages workloads in an efficient manner
• Champions Diversity, Equity, and Inclusion

Preferred Qualifications

• 3-5 years or more professional experience in program coordination
• Prior experience in a higher education setting
• Previous experience supervising college students
• Proficiency with technology applications/website development and maintenance
• Basic graphic design tool experience

Special Instructions to Applicants: Selected candidate must successfully pass a background check prior to first day of employment. 

Diversity Statement: 

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.

Professional References

Supplemental Questions: 
Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication 
   • Personal Referral
   • Website
   • Other
2. * Are you related to any current faculty or staff member at Grinnell College? If yes, who is it and what is your relationship?

   (Open Ended Question)

Documents Needed to Apply

Required Documents

1. Resume
2. List of References

Optional Documents

1. Cover Letter/Letter of Application